A CRM built for yoga & pilates studios
Members, passes, schedules and waitlists in one place — cancelled spots fill themselves, and instructor payroll adds itself up.
Free · no signup · a real plan and price in ~10 minutes, in your words.
- to a working prototype
- ~1 week
- to start
- €500
- that fill their own spots
- Waitlists
Off-the-shelf CRMs were built for a sales team. Not for yoga & pilates studios.
A cancellation two hours before class should be a waitlist text, not a lost spot — but nobody has time to play switchboard, so the mat stays empty and the revenue with it.
Passes expire silently. The member drifts, the renewal never happens, and you only notice three months later when the room feels thin.
The schedule lives in one app, payments in another, waivers in a drawer — and none of them can tell a class pass from an unlimited plan.
Instructor payroll is an evening with a spreadsheet, cross-checking who taught what and who covered whom — every single month.
See it from the inside
What your CRM would look like — screen by screen.
Not stock screenshots — this is the shape of the system we’d build for yoga & pilates studios: your records, your stages, your words. Click through the screens.
The owner’s morning screen — today’s classes, who’s full, who needs cover — and what the automations already did before the 06:45 flow.
A real starting point
Here’s the analysis we’d start from — for yoga & pilates studios.
Not a template. This is the data model, pipeline and automations a business like yours actually runs on — mapped in your words. Your free analysis produces exactly this, shaped to you.
Your system, mapped
Your pipeline, exactly as your CRM would show it — your stages, your words. This is what we build from.
What it tracks
Where customers reach you
Connects to
Busywork the system takes over
- Waitlist promotion — texts the next in line the moment a spot opens
- Pass expiry reminders — a nudge at five classes left, another at one
- Failed payment retry — retries the card before a member becomes a cancellation
- Class reminders — SMS three hours before, one-tap cancel refills the spot
What this replaces — where it hurts today
- Empty mats despite a waitlist
- Passes expiring unnoticed
- Payroll by spreadsheet
Your price, from your answers
Standard scopePrototype · 1 weekstart here
€500
- Member + pass records
- One week’s live schedule board
- The waitlist-promotion automation
Full build
€3,500–€6,500
Estimate — it becomes one fixed price on the free call. Never hourly, no surprises.
What sets your scope
- · Live schedule with waitlists
- · Passes, plans & auto-renewals
- · Instructor payroll from real class data
Run · monthly
€160/mo
Hosting, monitoring, fixes and small improvements.
If you go all the way: ≈ €5,420 first year, all-in — and you own everything. Today's only decision is the €500 prototype.
Questions yoga & pilates studios ask us
- Can members book and pay from our website and Instagram?
- Yes — a booking link works anywhere you can paste it: your site, Instagram bio, class reminder texts. They pick a class, pay by card or burn a pass credit, and the spot lands on your schedule instantly.
- What actually happens when someone cancels late?
- The system texts the first person on the waitlist and holds the spot for 30 minutes. If they pass, it moves to the next in line. Most spots refill without anyone at the studio touching a thing.
- How long until we’re live?
- A working prototype in about a week for €500. The full build usually lands in three to six weeks, depending on how many plan types, rooms and integrations are in scope.
- Who owns the system and the member data?
- You do — entirely. It’s your system, hosted for you, and you can export everything at any time. No per-seat lock-in.
Have a mess like this one?
Book a free 30-min call. We’ll sketch what your version of this system would look like — and put a number on it.
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