A CRM built for video production
Projects, shoots, edits and sign-off in one place — call sheets send themselves, review links chase themselves, and every job ships with its invoice.
Free · no signup · a real plan and price in ~10 minutes, in your words.
- to a working prototype
- ~1 week
- to start
- €500
- that chase themselves
- Sign-offs
Off-the-shelf CRMs were built for a sales team. Not for video production.
Call sheets, kit lists and locations live in a dozen threads — and the morning of a shoot, something always gets missed.
Edits sit in someone’s inbox waiting on sign-off. The project stalls, and so does the invoice.
Deposits go uncollected and balances go unchased — you’ve shot the whole job before the money’s in.
Every project’s status lives in the producer’s head. The day they’re on set, no one else can answer the client.
See it from the inside
What your CRM would look like — screen by screen.
Not stock screenshots — this is the shape of the system we’d build for video production: your records, your stages, your words. Click through the screens.
The producer’s morning screen — shoots coming up, edits waiting on the client, cash invoiced — and what the automations already sorted today.
A real starting point
Here’s the analysis we’d start from — for video production.
Not a template. This is the data model, pipeline and automations a business like yours actually runs on — mapped in your words. Your free analysis produces exactly this, shaped to you.
Your system, mapped
Your pipeline, exactly as your CRM would show it — your stages, your words. This is what we build from.
What it tracks
Where customers reach you
Connects to
Busywork the system takes over
- Call sheet dispatch — sends crew the call sheet the day before every shoot
- Review link chaser — nudges the client when a cut sits unwatched
- Deposit collection — no shoot books until the deposit clears
- Invoice on delivery — balance invoice raised the moment the final ships
What this replaces — where it hurts today
- Call sheets chased by hand
- Edits stuck waiting on sign-off
- Deposits and balances slipping
Your price, from your answers
Standard scopePrototype · 1 weekstart here
€500
- Project + client records
- The shoot-scheduling board
- The review-link chaser automation
Full build
€4,000–€8,000
Estimate — it becomes one fixed price on the free call. Never hourly, no surprises.
What sets your scope
- · Project pipeline from brief to delivery
- · Shoot scheduling with crew & kit
- · Edit rounds & client review links
Run · monthly
€180/mo
Hosting, monitoring, fixes and small improvements.
If you go all the way: ≈ €6,160 first year, all-in — and you own everything. Today's only decision is the €500 prototype.
Questions video production ask us
- Does it work with Frame.io and the review tools we already use?
- Yes — we build around your kit. Review links from Frame.io (or Vimeo, or wherever you host cuts) attach straight to the project, and comments flow back so the next edit round opens itself.
- Every project is different — can it cope with bespoke workflows?
- It’s built for that. Stages, deliverables and automations are yours to shape per project type — a two-day corporate shoot and a six-week documentary run on the same board without being forced into one mould.
- How long until we’re live?
- A working prototype in about a week for €500. The full build usually lands in three to six weeks, depending on how many project types and integrations are in scope.
- Who owns the system and the data?
- You do — entirely. It’s your system, hosted for you, and you can export every project, contact and file at any time. No per-seat lock-in.
Have a mess like this one?
Book a free 30-min call. We’ll sketch what your version of this system would look like — and put a number on it.
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