A CRM built for veterinary clinics
Patients, owners, consults and boosters in one place — vaccination reminders chase themselves, lab results file themselves, and the front desk stops running on paper cards.
Free · no signup · a real plan and price in ~10 minutes, in your words.
- to a working prototype
- ~1 week
- to start
- €500
- that chase themselves
- Boosters
Off-the-shelf CRMs were built for a sales team. Not for veterinary clinics.
Booster reminders are postcards and guesswork — every lapsed vaccine is a missed visit, and often a client who quietly drifts to the practice up the road.
The animal’s history lives across paper cards, the imaging PC and the lab portal — so every consult starts with five minutes of archaeology.
Confirmation calls get made when the desk is quiet, which is never. A no-show on a surgical slot is theatre time you can’t resell.
Insurance claims sit half-submitted for weeks. That’s your money, parked in someone else’s queue, chased by nobody.
See it from the inside
What your CRM would look like — screen by screen.
Not stock screenshots — this is the shape of the system we’d build for veterinary clinics: your records, your stages, your words. Click through the screens.
The practice manager’s morning screen — today’s consults, overdue boosters, lab results waiting — and what the reminders already did before opening.
A real starting point
Here’s the analysis we’d start from — for veterinary clinics.
Not a template. This is the data model, pipeline and automations a business like yours actually runs on — mapped in your words. Your free analysis produces exactly this, shaped to you.
Your system, mapped
Your pipeline, exactly as your CRM would show it — your stages, your words. This is what we build from.
What it tracks
Where customers reach you
Connects to
Busywork the system takes over
- Booster reminders — SMS at 30, 14 and 3 days before a vaccine lapses
- Appointment confirmations — day-before text with one-tap confirm
- Post-op check-ins — texts the owner 24 hours and 7 days after surgery
- Claim submission — insurance claim raised on discharge and chased until paid
What this replaces — where it hurts today
- Boosters lapsing unnoticed
- History across paper cards
- Claims chased by hand
Your price, from your answers
Standard scopePrototype · 1 weekstart here
€500
- Patient + owner records
- The day list and booking board
- The booster-reminder automation
Full build
€4,000–€7,500
Estimate — it becomes one fixed price on the free call. Never hourly, no surprises.
What sets your scope
- · Vaccination recalls & reminders
- · Patient history with lab results attached
- · Insurance claim tracking
Run · monthly
€180/mo
Hosting, monitoring, fixes and small improvements.
If you go all the way: ≈ €6,160 first year, all-in — and you own everything. Today's only decision is the €500 prototype.
Questions veterinary clinics ask us
- Does it work with our lab and imaging systems?
- Yes — we build around what you already use. Lab results with an export or API land straight on the patient record, and imaging links out to your existing system, so the consult starts from one screen instead of three.
- We’re a mixed practice — dogs, cats, rabbits, the odd parrot. Does that fit?
- That’s exactly what a custom build is for. Species, breeds and vaccine schedules are yours to define, so a rabbit’s Myxo–RHD clock and a dog’s lepto clock each run their own reminders.
- How long until we’re live?
- A working prototype in about a week for €500. The full build usually lands in three to six weeks, depending on how many integrations and automations are in scope.
- Who owns the system and the patient data?
- You do — entirely. It’s your system, hosted for you, and you can export everything at any time. No per-seat lock-in.
Have a mess like this one?
Book a free 30-min call. We’ll sketch what your version of this system would look like — and put a number on it.
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