A CRM built for travel agencies
Trips, clients, supplier bookings and balances in one place — reminders chase themselves, and every traveller departs with the right documents.
Free · no signup · a real plan and price in ~10 minutes, in your words.
- to a working prototype
- ~1 week
- to start
- €500
- that chase themselves
- Balances
Off-the-shelf CRMs were built for a sales team. Not for travel agencies.
Every trip lives in an email thread forty messages deep — finding the one hotel confirmation that matters eats half a morning.
Balances sit in a spreadsheet nobody checks. The unpaid one surfaces a week before departure, and then it’s panic calls.
Supplier confirmations wait unchecked in an inbox — the one that never arrived becomes a family at a front desk with no room.
The departure checklist — passports, visas, transfers, e-tickets — is rebuilt from memory for every trip, and memory has off days.
See it from the inside
What your CRM would look like — screen by screen.
Not stock screenshots — this is the shape of the system we’d build for travel agencies: your records, your stages, your words. Click through the screens.
The owner’s morning screen — who departs soon, who still owes a balance — and what the automations chased before the kettle boiled.
A real starting point
Here’s the analysis we’d start from — for travel agencies.
Not a template. This is the data model, pipeline and automations a business like yours actually runs on — mapped in your words. Your free analysis produces exactly this, shaped to you.
Your system, mapped
Your pipeline, exactly as your CRM would show it — your stages, your words. This is what we build from.
What it tracks
Where customers reach you
Connects to
Busywork the system takes over
- Balance reminders — email + SMS at 90, 60 and 45 days before departure — stops the moment payment lands
- Supplier confirmation chaser — nudges any booking still unconfirmed 48 hours after it was placed
- Departure pack — itinerary, vouchers and e-tickets bundled and sent a week before travel
- Passport & visa checks — flags passports expiring within six months of travel, at booking time
What this replaces — where it hurts today
- Trips buried in email threads
- Balances chased by hand
- Unconfirmed supplier bookings
Your price, from your answers
Standard scopePrototype · 1 weekstart here
€500
- Client + trip records
- The trip pipeline board
- The balance-reminder automation
Full build
€4,000–€7,500
Estimate — it becomes one fixed price on the free call. Never hourly, no surprises.
What sets your scope
- · Trip pipeline with per-trip supplier bookings
- · Automated balance & document chasing
- · Itinerary versions and departure packs
Run · monthly
€180/mo
Hosting, monitoring, fixes and small improvements.
If you go all the way: ≈ €6,160 first year, all-in — and you own everything. Today's only decision is the €500 prototype.
Questions travel agencies ask us
- Does it work with our booking channels and supplier portals?
- Yes — we build around what you already use. Confirmations you forward land on the right trip automatically, and anything with an export or API (flight feeds, bed banks, your accounting) can feed the one screen the whole agency works from.
- Every trip we sell is tailor-made — won’t a system flatten that?
- No — the system carries the admin, not the trip. Itineraries stay free-form and versioned; what gets structured is the boring part: who’s paid, which supplier has confirmed, and what still has to happen before departure.
- How long until we’re live?
- A working prototype in about a week for €500. The full build usually lands in three to six weeks, depending on how many booking channels and integrations are in scope.
- Who owns the system and the client data?
- You do — entirely. It’s your system, hosted for you, and you can export everything at any time. No per-seat lock-in.
Have a mess like this one?
Book a free 30-min call. We’ll sketch what your version of this system would look like — and put a number on it.
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