A CRM built for recruitment agencies
Candidates, client roles, pipelines and interviews in one place — feedback chases itself, and no fee slips through a forgotten follow-up.
Free · no signup · a real plan and price in ~10 minutes, in your words.
- to a working prototype
- ~1 week
- to start
- €500
- that chases itself
- Feedback
Off-the-shelf CRMs were built for a sales team. Not for hr & recruiting.
Candidates sit in the ATS, clients in a spreadsheet, and the real pipeline in each recruiter’s head — when a recruiter leaves, their desk walks out with them.
Client feedback gets chased by hand, or not at all. A hot candidate goes cold in four days, and the fee goes with them.
Runner-up candidates — interviewed, liked, not placed — never get touched again. That’s next quarter’s placements sitting idle in a database.
Invoicing happens whenever someone remembers the start date, and rebate windows close with nobody watching.
See it from the inside
What your CRM would look like — screen by screen.
Not stock screenshots — this is the shape of the system we’d build for hr & recruiting: your records, your stages, your words. Click through the screens.
The Monday screen — live roles, this week’s interviews, fees on the way in, and what the robots already chased before nine.
A real starting point
Here’s the analysis we’d start from — for hr & recruiting.
Not a template. This is the data model, pipeline and automations a business like yours actually runs on — mapped in your words. Your free analysis produces exactly this, shaped to you.
Your system, mapped
Your pipeline, exactly as your CRM would show it — your stages, your words. This is what we build from.
What it tracks
Where customers reach you
Connects to
Busywork the system takes over
- Interview reminders — candidate and client nudged the day before, prep notes attached
- Feedback chaser — presses the client when a shortlist sits unopened for three days
- Candidate keep-warm — checks in with runner-up candidates every six weeks
- Placement invoicing — raises the fee on start day and watches the rebate window
What this replaces — where it hurts today
- Pipeline lives in recruiters’ heads
- Client feedback chased by hand
- Runner-up candidates forgotten
Your price, from your answers
Standard scopePrototype · 1 weekstart here
€500
- Candidate + role records
- One live role’s pipeline board
- The interview-reminder automation
Full build
€4,500–€8,000
Estimate — it becomes one fixed price on the free call. Never hourly, no surprises.
What sets your scope
- · Per-role pipelines with fees at stake
- · Automated interview & feedback chasing
- · Candidate history & consent records
Run · monthly
€200/mo
Hosting, monitoring, fixes and small improvements.
If you go all the way: ≈ €6,900 first year, all-in — and you own everything. Today's only decision is the €500 prototype.
Questions hr & recruiting ask us
- Can it read CVs and work with the job boards we already post to?
- Yes — CVs are parsed into the candidate record on upload, and anything with an export or API (job boards, LinkedIn exports, your email and calendar) can feed the one screen your recruiters work from.
- What about GDPR — candidate consent and old data?
- Consent is tracked per candidate with a date and source, retention rules run automatically, and a right-to-be-forgotten request is one click — not an afternoon of hunting through folders.
- How long until we’re live?
- A working prototype in about a week for €500. The full build usually lands in three to six weeks, depending on how many desks and integrations are in scope.
- Who owns the system and the data?
- You do — entirely. It’s your system, hosted for you, and you can export everything at any time. No per-seat lock-in.
Have a mess like this one?
Book a free 30-min call. We’ll sketch what your version of this system would look like — and put a number on it.
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