A CRM built for recording studios
Sessions, artists, room bookings and mix deliverables in one place — bookings confirm themselves, revisions never get lost, and the studio stops running on a whiteboard and a group chat.
Free · no signup · a real plan and price in ~10 minutes, in your words.
- to a working prototype
- ~1 week
- to start
- €500
- double-booked rooms
- Zero
Off-the-shelf CRMs were built for a sales team. Not for recording studios.
The room diary lives on a whiteboard and in the engineer’s phone — double-book the Live Room once and you’re refunding a day rate and losing the band for good.
Mix revisions arrive as scattered emails and WhatsApp voice notes. The wrong version ships, the artist is furious, and you re-cut a master for free.
Deposits get taken “when we get round to it”, so sessions start unpaid — and a no-show costs you a full day of idle studio time you’ll never bill.
Studio hours quietly overrun and never make it onto the invoice. A few unbilled hours a week is thousands of euros walking out the door by year end.
See it from the inside
What your CRM would look like — screen by screen.
Not stock screenshots — this is the shape of the system we’d build for recording studios: your records, your stages, your words. Click through the screens.
The owner’s morning screen — today’s sessions, mixes in revision, studio revenue — and what the automations already handled before nine.
A real starting point
Here’s the analysis we’d start from — for recording studios.
Not a template. This is the data model, pipeline and automations a business like yours actually runs on — mapped in your words. Your free analysis produces exactly this, shaped to you.
Your system, mapped
Your pipeline, exactly as your CRM would show it — your stages, your words. This is what we build from.
What it tracks
Where customers reach you
Connects to
Busywork the system takes over
- Session reminders — texts the artist and manager the evening before, with one-tap confirm or rebook
- Deposit collection — raises the deposit invoice the moment a session is booked, and chases until it clears
- Mix revision tracker — logs every artist note against the right take and version, so the correct file always ships
- Delivery on sign-off — sends the approved master, stems and streaming files automatically once a mix is signed off
What this replaces — where it hurts today
- Room diary on a whiteboard
- Mix revisions lost in email
- Studio hours going unbilled
Your price, from your answers
Standard scopePrototype · 1 weekstart here
€500
- Artist + session records
- One week’s room-booking board
- The session-reminder automation
Full build
€4,000–€7,500
Estimate — it becomes one fixed price on the free call. Never hourly, no surprises.
What sets your scope
- · Room bookings across live, control and booths
- · Mix & master revision tracking
- · Automated deposits, balances and delivery
Run · monthly
€180/mo
Hosting, monitoring, fixes and small improvements.
If you go all the way: ≈ €6,160 first year, all-in — and you own everything. Today's only decision is the €500 prototype.
Questions recording studios ask us
- Can it take deposits and bill studio time through our card processor?
- Yes. The moment a session is booked the deposit invoice goes out through Stripe, the balance is raised when the project delivers, and any overrun hours land on the invoice automatically — so the day’s takings reconcile themselves instead of being chased later.
- We live and die by mix revisions — can it stop the wrong version going out?
- Yes. Every note is logged against the exact take and version, revisions are numbered, and only the approved master, stems and streaming files are released on sign-off. No more re-cutting a master because someone shipped v3 instead of v5.
- How long until we’re live?
- A working prototype in about a week for €500. The full build usually lands in three to six weeks, depending on how many rooms, engineers and integrations are in scope.
- Who owns the system and the data?
- You do — entirely. It’s your system, hosted for you, and you can export everything at any time. No per-seat lock-in.
Have a mess like this one?
Book a free 30-min call. We’ll sketch what your version of this system would look like — and put a number on it.
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