A CRM built for property managers
Buildings, leases, contractors and landlord money in one place — certificates renew themselves, and every landlord gets a statement without you touching a spreadsheet.
Free · no signup · a real plan and price in ~10 minutes, in your words.
- to a working prototype
- ~1 week
- to start
- €500
- that renew themselves
- Certificates
Off-the-shelf CRMs were built for a sales team. Not for property management.
Compliance dates live in a spreadsheet — one lapsed gas certificate and you’re explaining yourself to the landlord’s solicitor.
Landlord statements take three days of copy-paste every month, and one wrong recharge undoes a year of trust.
Maintenance is a wall of email: the tenant reports it, the contractor half-replies, and the landlord asks weeks later why it cost €600.
Every building has its own spreadsheet, inbox folder and ring binder — so taking on the next block means hiring, not scaling.
See it from the inside
What your CRM would look like — screen by screen.
Not stock screenshots — this is the shape of the system we’d build for property management: your records, your stages, your words. Click through the screens.
The agent’s morning screen — certificates coming due, open work orders, fees billed — and what the automations already chased before nine.
A real starting point
Here’s the analysis we’d start from — for property management.
Not a template. This is the data model, pipeline and automations a business like yours actually runs on — mapped in your words. Your free analysis produces exactly this, shaped to you.
Your system, mapped
Your pipeline, exactly as your CRM would show it — your stages, your words. This is what we build from.
What it tracks
Where customers reach you
Connects to
Busywork the system takes over
- Compliance calendar — books renewals 60 days out and chases the contractor
- Landlord statements — rent, recharges and fees compiled and sent monthly
- Work order updates — tenant and landlord messaged at every stage change
- Arrears chaser — polite at 3 days late, firmer at 10, flagged at 21
What this replaces — where it hurts today
- Compliance dates in a spreadsheet
- Statements built by copy-paste
- Maintenance lost in email threads
Your price, from your answers
Standard scopePrototype · 1 weekstart here
€500
- Building + unit + lease records
- One building’s work-order board
- The compliance-reminder automation
Full build
€4,500–€8,000
Estimate — it becomes one fixed price on the free call. Never hourly, no surprises.
What sets your scope
- · Compliance calendar & contractor chasing
- · Automated landlord statements
- · Work orders from report to recharge
Run · monthly
€200/mo
Hosting, monitoring, fixes and small improvements.
If you go all the way: ≈ €6,900 first year, all-in — and you own everything. Today's only decision is the €500 prototype.
Questions property management ask us
- Can it feed our accounting software and take payments?
- Yes — recharges, fees and service charge demands export to whatever you run the books in, and rent or demands can be collected through your payment provider. Anything with an export or API can plug in.
- We manage buildings for dozens of landlords — can each see only their own?
- Yes. Each landlord gets a read-only view of their buildings, statements and open works — nothing else. Your team sees everything; who sees what is yours to set.
- How long until we’re live?
- A working prototype in about a week for €500. The full build usually lands in three to six weeks, depending on how many buildings, landlords and integrations are in scope.
- Who owns the system and the data?
- You do — entirely. It’s your system, hosted for you, and you can export everything at any time. No per-seat lock-in.
Have a mess like this one?
Book a free 30-min call. We’ll sketch what your version of this system would look like — and put a number on it.
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