A CRM built for podcast studios
Episodes, guests, schedule and sponsors in one place — bookings confirm themselves, episodes publish on time, and sponsor money lands the day an ad read airs.
Free · no signup · a real plan and price in ~10 minutes, in your words.
- to a working prototype
- ~1 week
- to start
- €500
- that publish themselves
- Episodes
Off-the-shelf CRMs were built for a sales team. Not for podcast studios.
Guest bookings live in a dozen email threads — one dropped reply and a recording slot sits empty, studio time you’ve already paid for.
Every episode gets chased through the pipeline by hand — record, edit, review, publish — and the week someone’s off, releases slip and listeners drift.
Sponsor ad reads get agreed in DMs and invoiced from memory — reports go out late, and a slot you sold quietly never gets billed.
What’s recorded, what’s edited, which cut is final, whether the sponsor signed off — ask three people, get three answers, and the release date arrives anyway.
See it from the inside
What your CRM would look like — screen by screen.
Not stock screenshots — this is the shape of the system we’d build for podcast studios: your records, your stages, your words. Click through the screens.
The owner’s morning screen — what’s dropping this week, who’s still to confirm, sponsor money in — and what the automations already handled before nine.
A real starting point
Here’s the analysis we’d start from — for podcast studios.
Not a template. This is the data model, pipeline and automations a business like yours actually runs on — mapped in your words. Your free analysis produces exactly this, shaped to you.
Your system, mapped
Your pipeline, exactly as your CRM would show it — your stages, your words. This is what we build from.
What it tracks
Where customers reach you
Connects to
Busywork the system takes over
- Guest booking — invite, brief and calendar link go out the moment a guest says yes
- Recording reminders — day-before nudge to host and guest with the studio link
- Publish scheduler — each finished episode drops to every platform at the set time
- Sponsor invoicing — invoice raised the day an ad read airs, chased if it goes unpaid
What this replaces — where it hurts today
- Guest bookings lost in email
- Episodes chased through by hand
- Ad reads invoiced from memory
Your price, from your answers
Standard scopePrototype · 1 weekstart here
€500
- Show + episode records
- One show’s publishing board
- The guest-booking automation
Full build
€4,000–€7,500
Estimate — it becomes one fixed price on the free call. Never hourly, no surprises.
What sets your scope
- · Episode pipeline across many shows
- · Guest booking & recording reminders
- · Sponsor slots, ad reads & invoicing
Run · monthly
€190/mo
Hosting, monitoring, fixes and small improvements.
If you go all the way: ≈ €6,280 first year, all-in — and you own everything. Today's only decision is the €500 prototype.
Questions podcast studios ask us
- Does it publish to Spotify, Apple and YouTube — or do we still upload by hand?
- It publishes for you. Connect your hosting and platforms once, set each show’s release time, and finished episodes drop everywhere on schedule — no more dashboard-hopping on a Friday morning.
- We produce shows for several clients — can each one see only their own?
- Yes. Each client sees their own show, episodes and sponsor reports; your producers get the view across the whole network. Permissions are yours to set.
- How long until we’re live?
- A working prototype in about a week for €500. The full build usually lands in three to six weeks, depending on how many shows and integrations are in scope.
- Who owns the system and the data?
- You do — entirely. It’s your system, hosted for you, and you can export every episode, guest and sponsor record at any time. No per-seat lock-in.
Have a mess like this one?
Book a free 30-min call. We’ll sketch what your version of this system would look like — and put a number on it.
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