A CRM built for physiotherapy clinics
Patients, session blocks, exercise programmes and recalls in one place — reminders send themselves, authorisations never run out unnoticed, and discharge isn’t goodbye.
Free · no signup · a real plan and price in ~10 minutes, in your words.
- to a working prototype
- ~1 week
- to start
- €500
- caught before they happen
- Drop-outs
Off-the-shelf CRMs were built for a sales team. Not for physiotherapy clinics.
Patients drop out mid-plan and nobody notices until the diary looks thin — the plan you scoped as twelve sessions quietly ends at six, and so does the revenue.
Insurer-funded and self-pay sit in the same diary but bill completely differently — one untracked authorisation means sessions you delivered and never get paid for.
Discharge is treated as the end of the relationship. No recall, no six-week check-in — the next flare-up goes to whoever ranks first on Google.
Exercise programmes go home as photocopies. Whether anyone does them, or even looks, stays a mystery until the next appointment — and adherence is the outcome.
See it from the inside
What your CRM would look like — screen by screen.
Not stock screenshots — this is the shape of the system we’d build for physiotherapy clinics: your records, your stages, your words. Click through the screens.
The owner’s morning screen — today’s diary, plans mid-flight, recalls coming due — and what the automations confirmed overnight.
A real starting point
Here’s the analysis we’d start from — for physiotherapy clinics.
Not a template. This is the data model, pipeline and automations a business like yours actually runs on — mapped in your words. Your free analysis produces exactly this, shaped to you.
Your system, mapped
Your pipeline, exactly as your CRM would show it — your stages, your words. This is what we build from.
What it tracks
Where customers reach you
Connects to
Busywork the system takes over
- Session reminders — SMS the day before and two hours out, one-tap confirm
- Auth tracker — flags a plan two sessions before the insurer approval runs out
- Programme delivery — home exercises sent after every session, videos included
- Six-week recall — post-discharge check-in that books a review in one tap
What this replaces — where it hurts today
- Mid-plan drop-outs going unnoticed
- Insurer authorisations tracked on paper
- No recall after discharge
Your price, from your answers
Standard scopePrototype · 1 weekstart here
€500
- Patient + treatment-plan records
- One clinician’s diary & booking board
- The session-reminder automation
Full build
€4,000–€7,500
Estimate — it becomes one fixed price on the free call. Never hourly, no surprises.
What sets your scope
- · Session blocks & clinician diaries
- · Insurer vs self-pay billing
- · Automated recalls & reminders
Run · monthly
€180/mo
Hosting, monitoring, fixes and small improvements.
If you go all the way: ≈ €6,160 first year, all-in — and you own everything. Today's only decision is the €500 prototype.
Questions physiotherapy clinics ask us
- Does it work with our exercise-prescription software and existing diary?
- Yes — we build around what you already use. Programmes can link out to Physitrack or whatever you prescribe with, and anything with an export or API feeds the one screen your front desk works from.
- We mix insurer-funded and self-pay patients — can it handle both?
- Yes. Funding sits on the treatment plan, not the patient: self-pay sessions invoice themselves on completion, insurer plans track the authorisation and flag you two sessions before it runs out. No more delivering sessions nobody will pay for.
- How long until we’re live?
- A working prototype in about a week for €500. The full build usually lands in three to six weeks, depending on how many clinicians, rooms and integrations are in scope.
- Who owns the system and the patient data?
- You do — entirely. It’s your system, hosted for you, and you can export everything at any time. No per-seat lock-in.
Have a mess like this one?
Book a free 30-min call. We’ll sketch what your version of this system would look like — and put a number on it.
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