A CRM built for language schools
Students, courses, class groups and levels in one place — placements book themselves, re-enrolments chase themselves, and the timetable finally lives in a system.
Free · no signup · a real plan and price in ~10 minutes, in your words.
- to a working prototype
- ~1 week
- to start
- €500
- that chase themselves
- Re-enrolments
Off-the-shelf CRMs were built for a sales team. Not for language schools.
Re-enrolment is a term-end scramble — nobody knows who’s coming back until week one, so half-empty classes run at full cost.
Placement results and level moves live in a spreadsheet three people edit and one person understands. Students get parked in the wrong group, then quietly leave.
Fee chasing is an evening job — and every term a few unpaid invoices simply get written off.
The timetable is a wall chart. When a teacher calls in sick, finding cover means ringing every other teacher in turn.
See it from the inside
What your CRM would look like — screen by screen.
Not stock screenshots — this is the shape of the system we’d build for language schools: your records, your stages, your words. Click through the screens.
The head-of-school’s morning screen — placement tests to mark, term fees landing, and what the automations already handled before coffee.
A real starting point
Here’s the analysis we’d start from — for language schools.
Not a template. This is the data model, pipeline and automations a business like yours actually runs on — mapped in your words. Your free analysis produces exactly this, shaped to you.
Your system, mapped
Your pipeline, exactly as your CRM would show it — your stages, your words. This is what we build from.
What it tracks
Where customers reach you
Connects to
Busywork the system takes over
- Placement test invites — books a test slot the moment an enquiry lands
- Re-enrolment sequence — chases returning students before term ends, stops on renewal
- Fee reminders — polite nudges at 7 and 14 days on unpaid term invoices
- Certificate issue — generates and emails the level certificate on completion
What this replaces — where it hurts today
- Re-enrolment guesswork at term end
- Placement results in a spreadsheet
- Fees chased by hand
Your price, from your answers
Standard scopePrototype · 1 weekstart here
€500
- Student + enrolment records
- One term’s class board
- The re-enrolment automation
Full build
€4,000–€7,500
Estimate — it becomes one fixed price on the free call. Never hourly, no surprises.
What sets your scope
- · Class scheduling & level progression
- · Automated re-enrolment & fee chasing
- · Placement tests & certificates
Run · monthly
€180/mo
Hosting, monitoring, fixes and small improvements.
If you go all the way: ≈ €6,160 first year, all-in — and you own everything. Today's only decision is the €500 prototype.
Questions language schools ask us
- Can it work with our online classroom or e-learning platform?
- Yes — we build around what you already use. Each class carries its Zoom or Classroom link, attendance flows back into the student record, and anything with an export or API can feed the one screen your office works from.
- We teach kids as well as adults — can it handle parents and guardians?
- Yes. A student can have a guardian attached: invoices, progress reports and absence messages go to the parent, certificates go to the student, and consent is recorded once, properly.
- How long until we’re live?
- A working prototype in about a week for €500. The full build usually lands in three to six weeks, depending on how many languages, sites and integrations are in scope.
- Who owns the system and the data?
- You do — entirely. It’s your system, hosted for you, and you can export everything at any time. No per-seat lock-in.
Have a mess like this one?
Book a free 30-min call. We’ll sketch what your version of this system would look like — and put a number on it.
More businesses like yours
Find yours →Coaching & consultancy
Clients, sessions, programmes and invoices in one place — reminders and renewals chase themselves, so you spend your day coaching, not chasing.
See the plan
Watersports & beach clubs
Bookings, gear, instructors and sessions on one board — a weather hold is one tap to rebook the whole session, not a morning of refunds.
See the plan
Swim schools
Students, lessons, lanes and instructors on one board — the waiting list places itself, and every badge, assessment and term fee lives in one place.
See the plan