A CRM built for independent gyms
Members, classes, trainers and renewals in one place — failed payments retry themselves, waitlists fill themselves, and nobody cancels unnoticed.
Free · no signup · a real plan and price in ~10 minutes, in your words.
- to a working prototype
- ~1 week
- to start
- €500
- that chase themselves
- Renewals
Off-the-shelf CRMs were built for a sales team. Not for gym & fitness.
Renewals lapse silently — a card expires, nobody notices, and three months of fees walk out the door before anyone asks where Dave went.
Class capacity lives on a laminated sheet and a full inbox — spin runs a waitlist by text message while yoga runs half-empty next door.
Failed direct debits pile up in a bank export nobody reconciles. Chasing them is a Sunday-evening job that keeps slipping to next Sunday.
You find out a member went quiet when they cancel — six weeks after their last visit, when one friendly nudge would have saved them.
See it from the inside
What your CRM would look like — screen by screen.
Not stock screenshots — this is the shape of the system we’d build for gym & fitness: your records, your stages, your words. Click through the screens.
The owner’s morning screen — renewals coming due, failed payments, how full the classes are — and what already got chased overnight.
A real starting point
Here’s the analysis we’d start from — for gym & fitness.
Not a template. This is the data model, pipeline and automations a business like yours actually runs on — mapped in your words. Your free analysis produces exactly this, shaped to you.
Your system, mapped
Your pipeline, exactly as your CRM would show it — your stages, your words. This is what we build from.
What it tracks
Where customers reach you
Connects to
Busywork the system takes over
- Renewal reminders — email + SMS at 60, 30 and 7 days — stops the moment they renew
- Failed payment recovery — retries the card, then sends a pay link before it becomes a debt
- Waitlist promotion — a freed class spot offers itself to the next member in line
- Sleeping member nudge — three quiet weeks triggers a friendly check-in and a PT taster
What this replaces — where it hurts today
- Renewals lapsing silently
- Failed payments chased by hand
- No early warning on churn
Your price, from your answers
Standard scopePrototype · 1 weekstart here
€500
- Member + membership records
- One week’s class board with waitlists
- The renewal-reminder automation
Full build
€4,000–€7,500
Estimate — it becomes one fixed price on the free call. Never hourly, no surprises.
What sets your scope
- · Membership billing & renewal automation
- · Class scheduling with capacity & waitlists
- · Retention triggers driven by visit data
Run · monthly
€180/mo
Hosting, monitoring, fixes and small improvements.
If you go all the way: ≈ €6,160 first year, all-in — and you own everything. Today's only decision is the €500 prototype.
Questions gym & fitness ask us
- Does it work with our door access system and direct debit provider?
- Yes — we build around what you already run. GoCardless or Stripe handles collections, door swipes feed visit data straight into member records, and anything with an export or API can join in. That visit feed is what powers the at-risk alerts.
- Can members book and cancel classes from their phone?
- Yes. They book from a simple page, cancel with one tap, and the freed spot offers itself to the next person on the waitlist — no front-desk phone tennis, no half-empty “full” classes.
- How long until we’re live?
- A working prototype in about a week for €500. The full build usually lands in three to six weeks, depending on how much of the billing and class scheduling is in scope.
- Who owns the system and the member data?
- You do — entirely. It’s your system, hosted for you, and you can export everything at any time. No per-seat lock-in, no per-member pricing creep.
Have a mess like this one?
Book a free 30-min call. We’ll sketch what your version of this system would look like — and put a number on it.
More businesses like yours
Find yours →Solar installers
Leads, roof surveys, DNO paperwork, install crews and warranties on one board — the quote goes out the day of the survey, and the G99 chases itself.
See the plan
Landscaping & gardening
Clients, jobs, crews and recurring rounds on one board — rain reshuffles itself, quotes chase themselves, and the schedule survives the wettest week of spring.
See the plan
Interior design
Projects, suppliers, orders and deliveries on one board — approvals chase themselves, and install week stops depending on a seventeen-tab spreadsheet.
See the plan