A CRM built for music festivals
Artists, stages, tickets and logistics on one board — offers, advancing and settlement stop living in forty spreadsheet tabs three weeks before gates.
Free · no signup · a real plan and price in ~10 minutes, in your words.
- to a working prototype
- ~1 week
- to start
- €500
- that chases itself
- Advancing
Off-the-shelf CRMs were built for a sales team. Not for music festivals.
The lineup lives in a spreadsheet, the offers in email, the contracts in a drive — and nobody is sure which agent actually confirmed.
Advancing is a six-week email avalanche: riders, stage plots, channel lists, arrival times — chased by hand, per artist, every year.
Transport and hotels are booked off WhatsApp messages. One missed pickup and a headliner is standing at the airport.
Settlement week means reconstructing every fee, deposit and rider cost from scratch — while the site crew is already tearing down.
See it from the inside
What your CRM would look like — screen by screen.
Not stock screenshots — this is the shape of the system we’d build for music festivals: your records, your stages, your words. Click through the screens.
The production office at 9am — days to gates, ticket sales, who’s confirmed and how far the advancing has got, without opening a single spreadsheet.
A real starting point
Here’s the analysis we’d start from — for music festivals.
Not a template. This is the data model, pipeline and automations a business like yours actually runs on — mapped in your words. Your free analysis produces exactly this, shaped to you.
Your system, mapped
Your pipeline, exactly as your CRM would show it — your stages, your words. This is what we build from.
What it tracks
Where customers reach you
Connects to
Busywork the system takes over
- Advancing chaser — requests riders and plots on a schedule, per artist
- Contract reminders — nudges agents when paperwork sits unsigned
- Logistics confirmations — sends drivers and artists the same itinerary
- Ticket milestone alerts — pings the team at every sales threshold
What this replaces — where it hurts today
- Lineup scattered across tabs and inboxes
- Advancing chased by hand
- Settlement rebuilt from scratch
Your price, from your answers
Standard scopePrototype · 1 weekstart here
€500
- Artist + offer records
- The booking pipeline board
- The advancing-chaser automation
Full build
€6,000–€11,000
Estimate — it becomes one fixed price on the free call. Never hourly, no surprises.
What sets your scope
- · Artist booking + advancing workflows
- · Logistics tied to the schedule grid
- · Settlement and budget tracking
Run · monthly
€220/mo
Hosting, monitoring, fixes and small improvements.
If you go all the way: ≈ €8,640 first year, all-in — and you own everything. Today's only decision is the €500 prototype.
Questions music festivals ask us
- Can it pull ticket sales from our ticketing platform?
- Yes — anything with an export or API can feed the dashboard, so sales milestones, daily numbers and scan counts sit next to the lineup instead of in another tab.
- We run on freelancers who join eight weeks out — will they cope?
- That’s the point of building it around your festival, not a generic tool. Stage managers see their stage, advancing sees advancing — each person gets one obvious screen, no training week required.
- How long until we’re live?
- A working prototype in about a week for €500. A full build lands in four to eight weeks — start it after settlement and it’s solid long before the next on-sale.
- Who owns the system and the data?
- You do — entirely. Your lineup history, agent contacts and settlement records stay yours, hosted for you, exportable at any time. No per-seat lock-in.
Have a mess like this one?
Book a free 30-min call. We’ll sketch what your version of this system would look like — and put a number on it.
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