A CRM built for dental clinics
Patients, chairs, recalls and reminders in one place — no-shows chase themselves, and every clinic runs off one front-desk playbook.
Free · no signup · a real plan and price in ~10 minutes, in your words.
- to a working prototype
- ~1 week
- to start
- €500
- that chase themselves
- Recalls
Off-the-shelf CRMs were built for a sales team. Not for dental clinics.
Recalls live in someone’s head or a spreadsheet — so six-month check-ups quietly lapse and the revenue walks out the door.
Reminders go out by hand, if at all. No-shows get written off as the cost of doing business.
Five clinics, five different front desks — no shared view of who’s booked where, or which chair is free.
Patient history is scattered across paper notes, the imaging software, and whoever happened to take the call.
See it from the inside
What your CRM would look like — screen by screen.
Not stock screenshots — this is the shape of the system we’d build for dental clinics: your records, your stages, your words. Click through the screens.
The practice manager’s morning screen — who’s in which chair, which recalls are slipping, and what the reminders already handled overnight.
A real starting point
Here’s the analysis we’d start from — for dental clinics.
Not a template. This is the data model, pipeline and automations a business like yours actually runs on — mapped in your words. Your free analysis produces exactly this, shaped to you.
Your system, mapped
Your pipeline, exactly as your CRM would show it — your stages, your words. This is what we build from.
What it tracks
Where customers reach you
Connects to
Busywork the system takes over
- Recall reminders — texts the patient the moment a check-up is due
- Appointment confirmations — day-before SMS with one-tap confirm
- No-show follow-up — auto-offers the next free slot
- Aftercare notes — sent automatically once a treatment closes
What this replaces — where it hurts today
- Recalls slipping through the cracks
- Reminder calls made by hand
- No shared view across clinics
Your price, from your answers
Standard scopePrototype · 1 weekstart here
€500
- Patient + appointment records
- One clinic’s booking board
- The recall-reminder automation
Full build
€4,000–€7,000
Estimate — it becomes one fixed price on the free call. Never hourly, no surprises.
What sets your scope
- · Scheduling across several clinics
- · Automated recalls & reminders
- · Patient history & treatment records
Run · monthly
€180/mo
Hosting, monitoring, fixes and small improvements.
If you go all the way: ≈ €6,160 first year, all-in — and you own everything. Today's only decision is the €500 prototype.
Questions dental clinics ask us
- Does it work with our existing imaging or practice software?
- Yes — we build around what you already use. Records link out to your imaging system, and anything with an export or API can feed the one screen your front desk works from.
- We run several clinics — can staff see only their own location?
- Yes. Each front desk sees their own board and patients by default; managers get the view across every clinic. Permissions are yours to set.
- How long until we’re live?
- A working prototype in about a week for €500. The full build usually lands in three to six weeks, depending on how many clinics and integrations are in scope.
- Who owns the system and the patient data?
- You do — entirely. It’s your system, hosted for you, and you can export everything at any time. No per-seat lock-in.
Have a mess like this one?
Book a free 30-min call. We’ll sketch what your version of this system would look like — and put a number on it.
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