A CRM built for dance studios
Dancers, classes, grades and showcases in one place — term fees chase themselves, and every register, waitlist and costume order runs off one screen.
Free · no signup · a real plan and price in ~10 minutes, in your words.
- to a working prototype
- ~1 week
- to start
- €500
- that chase themselves
- Term fees
Off-the-shelf CRMs were built for a sales team. Not for dance studios.
Term fees live in a spreadsheet — so a family drifts a whole term behind before anyone notices, and the money’s hard to claw back.
Registers, waitlists and class caps sit in three different notebooks, so one class turns families away while another runs half empty.
Exam entries and costume sizes get chased by hand the week before the deadline — an evening of texts that should never have been manual.
Showcase season lands and the front desk becomes the bottleneck: tickets, running orders and costumes all funnelling through one inbox.
See it from the inside
What your CRM would look like — screen by screen.
Not stock screenshots — this is the shape of the system we’d build for dance studios: your records, your stages, your words. Click through the screens.
The owner’s morning screen — today’s classes, who’s full, who needs cover — and what the automations already did before the after-school rush.
A real starting point
Here’s the analysis we’d start from — for dance studios.
Not a template. This is the data model, pipeline and automations a business like yours actually runs on — mapped in your words. Your free analysis produces exactly this, shaped to you.
Your system, mapped
Your pipeline, exactly as your CRM would show it — your stages, your words. This is what we build from.
What it tracks
Where customers reach you
Connects to
Busywork the system takes over
- Term-fee reminders — texts parents as each term’s fees fall due, and stops the moment they’re paid
- Class confirmations — day-before SMS with one-tap confirm, so the register is right before the doors open
- Waitlist offers — the instant a place frees up, the next family on the list is offered it automatically
- Costume size collection — gathers every dancer’s measurements before the order goes to the supplier
What this replaces — where it hurts today
- Fees drifting a term behind
- Registers across three notebooks
- Costume sizes chased by hand
Your price, from your answers
Standard scopePrototype · 1 weekstart here
€500
- Dancer + class records
- One term’s enrolment board
- The term-fee reminder automation
Full build
€4,000–€7,500
Estimate — it becomes one fixed price on the free call. Never hourly, no surprises.
What sets your scope
- · Enrolments, registers & class caps
- · Automated term-fee reminders
- · Exams, grades & costume orders
Run · monthly
€170/mo
Hosting, monitoring, fixes and small improvements.
If you go all the way: ≈ €6,040 first year, all-in — and you own everything. Today's only decision is the €500 prototype.
Questions dance studios ask us
- Does it handle registers and card payments the way we already work?
- Yes — we build around what you use. Teachers mark registers from a phone or tablet, card payments and direct debits reconcile against each term’s fees, and anything with an export or API feeds the one screen your front desk works from.
- What about photo consent and safeguarding for children?
- Each dancer’s record carries photo and medical consent front and centre, so nobody appears in a showcase reel or gallery without it. Access is yours to set — teachers see their own classes, the office sees everything.
- How long until we’re live?
- A working prototype in about a week for €500. The full build usually lands in three to six weeks, depending on how many classes, sites and integrations are in scope.
- Who owns the system and the data?
- You do — entirely. It’s your system, hosted for you, and you can export every dancer, register and payment at any time. No per-seat lock-in.
Have a mess like this one?
Book a free 30-min call. We’ll sketch what your version of this system would look like — and put a number on it.
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