A CRM built for coworking spaces
Members, desks, bookings and billing on one board — renewals chase themselves, tours turn into signed licences, and the first of the month runs itself.
Free · no signup · a real plan and price in ~10 minutes, in your words.
- to a working prototype
- ~1 week
- to start
- €500
- of the month runs itself
- The 1st
Off-the-shelf CRMs were built for a sales team. Not for coworking spaces.
Who’s on which plan — and who’s actually paid — lives across a spreadsheet, the door system and someone’s inbox. The first of the month is a day of reconciliation, every month.
A tour goes brilliantly, then the follow-up slips a week and the prospect signs with the space down the road. Nobody even notices until the desk stays empty.
Meeting-room bookings arrive by email, phone and sticky note — the double-booking gets discovered when two teams meet at the boardroom door.
Failed card payments quietly stack up. By the time anyone checks, a member is three months in arrears — an awkward conversation and written-off revenue.
See it from the inside
What your CRM would look like — screen by screen.
Not stock screenshots — this is the shape of the system we’d build for coworking spaces: your records, your stages, your words. Click through the screens.
The manager’s morning screen — occupancy, plans coming up for renewal, tours this week — and what the automations already did before the kettle boiled.
A real starting point
Here’s the analysis we’d start from — for coworking spaces.
Not a template. This is the data model, pipeline and automations a business like yours actually runs on — mapped in your words. Your free analysis produces exactly this, shaped to you.
Your system, mapped
Your pipeline, exactly as your CRM would show it — your stages, your words. This is what we build from.
What it tracks
Where customers reach you
Connects to
Busywork the system takes over
- Renewal reminders — nudges before a plan renews — stops the moment it’s confirmed
- Failed payment retry — retries the card, then nudges the member before access pauses
- Tour follow-up — offer and a polite nudge sent two days after a tour goes quiet
- Move-in checklist — fobs, wifi and welcome email fire the moment the licence is signed
What this replaces — where it hurts today
- Billing reconciled by hand
- Tours followed up too late
- Double-booked meeting rooms
Your price, from your answers
Standard scopePrototype · 1 weekstart here
€500
- Member + plan records
- The tours-to-signed board
- The renewal-reminder automation
Full build
€4,000–€7,500
Estimate — it becomes one fixed price on the free call. Never hourly, no surprises.
What sets your scope
- · Plans, desks & room bookings in one system
- · Automated monthly billing & payment retries
- · Door-access and calendar integrations
Run · monthly
€180/mo
Hosting, monitoring, fixes and small improvements.
If you go all the way: ≈ €6,160 first year, all-in — and you own everything. Today's only decision is the €500 prototype.
Questions coworking spaces ask us
- Can it talk to our door-access system?
- Yes — that’s usually the first integration we wire in. Fobs and door codes are issued the moment a licence is signed, paused automatically when an account falls into arrears, and anything with an export or API can feed the same screen.
- We sell everything from day passes to private offices — can one system handle that?
- Yes. Plans are yours to define — hot desks, dedicated desks, offices, room credits, day passes — each with its own price, renewal rhythm and access rules, all billing through the same monthly run.
- How long until we’re live?
- A working prototype in about a week for €500. The full build usually lands in three to six weeks, depending on how many sites and integrations are in scope.
- Who owns the system and the data?
- You do — entirely. It’s your system, hosted for you, and you can export everything at any time. No per-seat lock-in.
Have a mess like this one?
Book a free 30-min call. We’ll sketch what your version of this system would look like — and put a number on it.
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