A CRM built for construction companies
Projects, crews, materials and stage payments on one board — variations get signed before the work happens, and the invoice raises itself at every milestone.
Free · no signup · a real plan and price in ~10 minutes, in your words.
- to a working prototype
- ~1 week
- to start
- €500
- signed before the work happens
- Variations
Off-the-shelf CRMs were built for a sales team. Not for construction companies.
Variations get agreed on site with a handshake, then argued about at the final account — and the firm usually eats the difference.
Stage invoices go out late because nobody noticed the milestone was hit. Late invoice, late cash — and the merchant bill lands first.
Tomorrow’s crew plan lives in the group chat. One message scrolls past and a crew turns up to a locked site at half seven.
Materials get ordered from the van when they run out, so the programme stalls waiting on a delivery someone forgot to place.
See it from the inside
What your CRM would look like — screen by screen.
Not stock screenshots — this is the shape of the system we’d build for construction companies: your records, your stages, your words. Click through the screens.
The owner’s morning screen — which stage payments are due, which sites need eyes, and the invoices that raised themselves overnight.
A real starting point
Here’s the analysis we’d start from — for construction companies.
Not a template. This is the data model, pipeline and automations a business like yours actually runs on — mapped in your words. Your free analysis produces exactly this, shaped to you.
Your system, mapped
Your pipeline, exactly as your CRM would show it — your stages, your words. This is what we build from.
What it tracks
Where customers reach you
Connects to
Busywork the system takes over
- Stage-payment invoicing — raises the invoice the moment a milestone is certified
- Variation sign-off chase — no signature, no work — nudges the client until the VO is approved
- Crew day sheets — texts each crew their site, start time and access notes the night before
- Materials lead-time watch — flags any order that won’t land before the stage that needs it
What this replaces — where it hurts today
- Variations agreed on a handshake
- Milestones invoiced late
- Crew plan in the group chat
Your price, from your answers
Standard scopePrototype · 1 weekstart here
€500
- Project + milestone records
- One live project’s board
- The stage-invoice automation
Full build
€6,000–€10,000
Estimate — it becomes one fixed price on the free call. Never hourly, no surprises.
What sets your scope
- · Milestones, certificates & stage invoicing
- · Variation tracking with digital sign-off
- · Crew & materials scheduling across sites
Run · monthly
€220/mo
Hosting, monitoring, fixes and small improvements.
If you go all the way: ≈ €8,640 first year, all-in — and you own everything. Today's only decision is the €500 prototype.
Questions construction companies ask us
- Can it talk to our accounting software and merchant accounts?
- Yes — stage invoices push straight into Xero, QuickBooks or Sage, and purchase orders reconcile against your merchant statements. Anything with an export or an API can feed the one screen the office runs from.
- Our subbies won’t touch software — does this still work?
- They don’t have to. Crews and subbies get a text with their site, start time and access notes, and reply to it like any other message. The system is for the office; the trades just get fewer surprises.
- How long until we’re live?
- A working prototype in about a week for €500. The full build usually lands in three to six weeks, depending on how many live projects and integrations are in scope.
- Who owns the system and the data?
- You do — entirely. It’s your system, hosted for you, and you can export everything at any time. No per-seat lock-in.
Have a mess like this one?
Book a free 30-min call. We’ll sketch what your version of this system would look like — and put a number on it.
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