A CRM built for commercial cleaning
Contracts, sites, crews and rotas in one place — the schedule builds itself, cover finds itself, and every site is invoiced from the same board.
Free · no signup · a real plan and price in ~10 minutes, in your words.
- to a working prototype
- ~1 week
- to start
- €500
- found without a phone call
- Cover
Off-the-shelf CRMs were built for a sales team. Not for commercial cleaning.
The rota lives in one manager’s head and a wall planner — the week they’re off, three sites get missed and a client goes quiet.
Someone calls in sick at 5am and finding cover is a frantic round of phone calls, or a site simply doesn’t get cleaned that night.
Quality audits are photos on a phone and a paper checklist, so a slipping site isn’t spotted until the client is already annoyed.
Invoices are pieced together from the schedule by hand at month-end — hours of admin, and the odd site billed for the wrong service.
See it from the inside
What your CRM would look like — screen by screen.
Not stock screenshots — this is the shape of the system we’d build for commercial cleaning: your records, your stages, your words. Click through the screens.
The operations screen at 6am — who’s on tonight, which sites are signed off, audits due — and what the rota built while you slept.
A real starting point
Here’s the analysis we’d start from — for commercial cleaning.
Not a template. This is the data model, pipeline and automations a business like yours actually runs on — mapped in your words. Your free analysis produces exactly this, shaped to you.
Your system, mapped
Your pipeline, exactly as your CRM would show it — your stages, your words. This is what we build from.
What it tracks
Where customers reach you
Connects to
Busywork the system takes over
- Rota generation — builds next week’s crew rota from every contract schedule
- Cover finder — offers an open shift to available crew when someone calls in sick
- Site sign-off — prompts the crew to photograph and sign off each clean on the way out
- Monthly invoicing — raises invoices from the schedule on the first of the month
What this replaces — where it hurts today
- Rota in one manager’s head
- Sick cover chased by phone
- Audits on paper checklists
Your price, from your answers
Standard scopePrototype · 1 weekstart here
€500
- Site + contract records
- One week’s crew rota board
- The cover-finder automation
Full build
€4,000–€7,500
Estimate — it becomes one fixed price on the free call. Never hourly, no surprises.
What sets your scope
- · Rotas & crew scheduling across sites
- · Quality audits with photos & scores
- · Automated monthly invoicing
Run · monthly
€190/mo
Hosting, monitoring, fixes and small improvements.
If you go all the way: ≈ €6,280 first year, all-in — and you own everything. Today's only decision is the €500 prototype.
Questions commercial cleaning ask us
- Does it work with our payroll and accounting software?
- Yes — we build around what you already run. Hours flow to a payroll export, invoices to your accounting package, and anything with an export or API feeds the one board your office works from.
- What happens when a cleaner calls in sick at short notice?
- The cover finder offers the open shift to available crew the moment it’s flagged — so a gap gets filled in minutes, not with a frantic round of phone calls, and the affected site still gets cleaned.
- How long until we’re live?
- A working prototype in about a week for €500. The full build usually lands in three to six weeks, depending on how many sites, crews and integrations are in scope.
- Who owns the system and the data?
- You do — entirely. It’s your system, hosted for you, and you can export every site, contract and audit at any time. No per-seat lock-in.
Have a mess like this one?
Book a free 30-min call. We’ll sketch what your version of this system would look like — and put a number on it.
More businesses like yours
Find yours →Coaching & consultancy
Clients, sessions, programmes and invoices in one place — reminders and renewals chase themselves, so you spend your day coaching, not chasing.
See the plan
Watersports & beach clubs
Bookings, gear, instructors and sessions on one board — a weather hold is one tap to rebook the whole session, not a morning of refunds.
See the plan
Swim schools
Students, lessons, lanes and instructors on one board — the waiting list places itself, and every badge, assessment and term fee lives in one place.
See the plan