A CRM built for nurseries & childcare
Enrolments, rooms, funded hours and invoices in one place — the register keeps itself, parents get their updates at pick-up, and billing runs on the 25th without a spreadsheet.
Free · no signup · a real plan and price in ~10 minutes, in your words.
- to a working prototype
- ~1 week
- to start
- €500
- when billing runs itself
- The 25th
Off-the-shelf CRMs were built for a sales team. Not for childcare & nursery.
The waiting list is a spreadsheet and a stack of sticky notes — offers go out late, and the family takes a place at the nursery down the road.
Monthly invoicing is an evening with the register, the funded-hours codes and a calculator. Get one line wrong and a parent is at the office door.
Ratios get worked out on a whiteboard at 07:45 — one surprise absence and the manager is doing sums instead of greeting families.
Daily updates live in paper diaries and a WhatsApp group — nothing searchable, nothing consistent, and when an inspector asks for records it’s a scramble.
See it from the inside
What your CRM would look like — screen by screen.
Not stock screenshots — this is the shape of the system we’d build for childcare & nursery: your records, your stages, your words. Click through the screens.
The manager’s 8am screen — who’s in, which room is tight on ratio, what’s unpaid — and what already happened before drop-off.
A real starting point
Here’s the analysis we’d start from — for childcare & nursery.
Not a template. This is the data model, pipeline and automations a business like yours actually runs on — mapped in your words. Your free analysis produces exactly this, shaped to you.
Your system, mapped
Your pipeline, exactly as your CRM would show it — your stages, your words. This is what we build from.
What it tracks
Where customers reach you
Connects to
Busywork the system takes over
- Monthly invoice run — sessions, extras and funded hours netted off and billed on the 25th, untouched
- Waiting-list offers — a free space is offered down the list in order — expires after 7 days, moves on
- Ratio alerts — flags a room drifting past ratio as absences land
- Parent updates — naps, meals and photos sent home at pick-up
What this replaces — where it hurts today
- Waiting list on sticky notes
- Invoicing by calculator
- Ratios on a whiteboard
Your price, from your answers
Standard scopePrototype · 1 weekstart here
€500
- Child + family records
- The enrolment board
- The monthly invoice run
Full build
€4,000–€7,500
Estimate — it becomes one fixed price on the free call. Never hourly, no surprises.
What sets your scope
- · Enrolment & waiting-list flow
- · Funded-hours billing rules
- · Daily register & parent updates
Run · monthly
€180/mo
Hosting, monitoring, fixes and small improvements.
If you go all the way: ≈ €6,160 first year, all-in — and you own everything. Today's only decision is the €500 prototype.
Questions childcare & nursery ask us
- Can it handle funded hours and the term-time declarations?
- Yes — that’s usually the first thing we build. Funded hours are netted off each family’s invoice automatically, declarations are chased at the start of every term, and codes about to expire get flagged before they become a billing argument.
- Will it stand up when an inspector asks for records?
- Yes. Registers, accident logs, allergy plans and consents are all timestamped against the child’s record and exportable in a couple of clicks — the scramble through filing cabinets goes away.
- How long until we’re live?
- A working prototype in about a week for €500. The full build usually lands in three to six weeks, depending on rooms, funding rules and integrations in scope.
- Who owns the system and the data?
- You do — entirely. It’s your system, hosted for you, and you can export everything at any time. No per-seat lock-in.
Have a mess like this one?
Book a free 30-min call. We’ll sketch what your version of this system would look like — and put a number on it.
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