A CRM built for barber shops
Chairs, bookings, walk-ins and regulars in one place — no-shows pay a deposit, rebooks chase themselves, and the queue runs off a QR at the door.
Free · no signup · a real plan and price in ~10 minutes, in your words.
- to a working prototype
- ~1 week
- to start
- €500
- that pay a deposit first
- No-shows
Off-the-shelf CRMs were built for a sales team. Not for barber shops.
Saturday’s book is full at 9am and half empty by noon — no-shows don’t call, and the chair earns nothing while the barber scrolls his phone.
Regulars drift. Nobody notices a four-weekly has gone six weeks quiet until he’s found a shop closer to work — and taken his mates with him.
The walk-in queue is a row of blokes staring at you. Guess the wait wrong and they walk — straight to the place up the road.
Commission night is the owner, a calculator and the till roll at the kitchen table, reconciling against four barbers’ memories.
See it from the inside
What your CRM would look like — screen by screen.
Not stock screenshots — this is the shape of the system we’d build for barber shops: your records, your stages, your words. Click through the screens.
The owner’s morning screen — who’s in which chair, the queue at the door, this week’s no-shows — and what the robots already texted.
A real starting point
Here’s the analysis we’d start from — for barber shops.
Not a template. This is the data model, pipeline and automations a business like yours actually runs on — mapped in your words. Your free analysis produces exactly this, shaped to you.
Your system, mapped
Your pipeline, exactly as your CRM would show it — your stages, your words. This is what we build from.
What it tracks
Where customers reach you
Connects to
Busywork the system takes over
- Day-before confirmations — one-tap confirm-or-move SMS the night before
- No-show deposits — holds a small card deposit on peak slots — kept if they vanish
- Rebook nudges — texts each regular when their usual gap comes round
- Queue updates — texts walk-ins when their chair is two cuts away
What this replaces — where it hurts today
- No-shows eating peak Saturday slots
- Regulars drifting away unnoticed
- Commission worked out by hand
Your price, from your answers
Standard scopePrototype · 1 weekstart here
€500
- Client + booking records
- One day’s chair board with the queue
- The day-before confirmation SMS
Full build
€3,000–€5,500
Estimate — it becomes one fixed price on the free call. Never hourly, no surprises.
What sets your scope
- · Bookings + a live walk-in queue
- · No-show deposits on peak slots
- · Barber rotas & commission splits
Run · monthly
€150/mo
Hosting, monitoring, fixes and small improvements.
If you go all the way: ≈ €4,800 first year, all-in — and you own everything. Today's only decision is the €500 prototype.
Questions barber shops ask us
- We take bookings through a booking app and Instagram DMs — does that carry over?
- Yes — keep taking bookings wherever they come from. Anything with an export or API feeds straight onto the one board your shop runs from, and the DMs stop being the system of record.
- Half our trade is walk-ins who’ll never book online. Does it still work?
- It’s built for them. A QR at the door joins the queue, they get a text when a chair is two cuts away, and every walk-in quietly becomes a client with a visit history — without anyone typing a thing.
- How long until we’re live?
- A working prototype in about a week for €500. A barber shop build is on the simpler end, so the full system usually lands in two to four weeks.
- Who owns the system and the data?
- You do — entirely. It’s your system, hosted for you, and you can export everything at any time. No per-seat lock-in.
Have a mess like this one?
Book a free 30-min call. We’ll sketch what your version of this system would look like — and put a number on it.
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