Case studies
The mess we found, the system we built, what changed. Anonymized (we sign NDAs) — but every detail is real.
Restaurant network — Covid response
20+ restaurants, 14 days — pivoting to delivery overnight when Covid hit
When dining rooms shut overnight in 2020, 20+ restaurants partnered with us to build a food-delivery business model from scratch — ordering, payments, kitchen ops, dispatch — fast enough to keep the lights on.
Executive search firm
Brief to shortlist — AI candidate matching for a high-ticket placement firm
A high-ticket placement firm needed to manage rich candidate profiles and find sharp matches without losing the personal touch their clients pay for. We built a profile system and AI matching that surfaces strong candidates faster.
Annual music festival
Tickets to teardown — running a music festival on one operations stack
A multi-day music festival used to coordinate ticketing, gig scheduling, prep timesheets, transport, lodging, and event registrations across separate spreadsheets. We built one stack that runs the festival end-to-end — including pandemic-era contact-tracing records.
Field engineering team
From voice memo to work order — field engineers documenting interventions hands-free
Field engineers used to lose an hour at the end of each day writing up interventions. We built a system where they speak a voice memo on-site — AI transcribes, extracts the data, generates follow-up tasks, and pushes everything into the business systems.
Print magazine
From handwritten mailbag to drafted reply — AI triage for a magazine’s reader correspondence
A magazine receives handwritten letters from readers — moving, voluminous, impossible to scale. We built an AI pipeline that digitises every letter, triages by topic, extracts the data the editorial team needs, and drafts personalised replies for editors to send.
Residential cleaning company
From contact form to clean home — instant booking for a residential cleaning company
A cleaning company was losing hours to back-and-forth quoting, contract paperwork, and crew scheduling. We built an instant-quote site, automated contracts and payments, and crew scheduling that books itself — so growth doesn’t add admin.
Creative animation studio
Brief to broadcast — a creative studio runs the whole pipeline on one stack
An animation studio used to run projects across email, spreadsheets, and freelance contracts. We built one system covering the whole pipeline — quote, contract, payment, talent, project management, deliverables. The team focuses on the work, not the workflow.
Hair styling academy
Courses, commerce, and calendar — a styling academy in one stack
A styling academy was running courses, on-site classes, merchandise sales, and student appointments across separate tools. We brought it all into one platform — students enrol, learn, shop, and book in one place; staff manage everything from one dashboard.
Packaging manufacturer
Tech sheets, unified — a packaging manufacturer’s spec system
A packaging manufacturer’s product specs lived across legacy PDFs, Excel sheets, and tribal knowledge. We built one system that ingests legacy documents, structures every spec, and renders consistent tech sheets for sales, production, and customers.
Multi-location dental clinic chain
Front-desk OS for a multi-location dental chain
A dental chain was running scheduling, reminders, and patient communication separately at each clinic. We unified the front desk into one system — scheduling, reminders, transactional and proactive comms — so every clinic runs the same playbook.
Family-owned furniture business
A father-and-daughter team runs a whole furniture business from one Airtable
A father-and-daughter pair runs a family-owned furniture business — design, manufacturing, e-commerce, fulfilment. We built them an Airtable base that ties Shopify orders, the catalog, and 3D warehouse fulfilment together — so two people stay on top of all of it.
COO of a multi-business portfolio
How one COO runs a €100M+ multi-business portfolio — with an AI assistant on Telegram
A single COO runs a multi-business portfolio — retail, sports, offices, parking, residential estates, fleets, hundreds of staff, €100M+ turnover. We structured the data in Supabase and gave him an OpenClaw AI assistant on Telegram that fields tasks and gathers reports.
Interior-design hub
How an interior-design hub for 80+ designers runs itself
An internationally renowned interior designer brought 80+ designers and dozens of suppliers under one roof. We built the system that runs it — bookings, a QR-driven materials library, AI-structured supplier catalogs, one-tap orders. Owner stays curator, not operator.
Distribution company
3,500 packages, 2 people, 2 weeks — a state-tender expedition operation, fully automated
A small distribution company won a state tender to ship thousands of educational packages to teachers nationwide — with two people running ops. We built a custom operating system and automated every workflow. One expedition: 3,500+ packages in two weeks.
Valencia rental operator
40+ Valencia rentals, two business models, one operating system
A Valencia rental operator managing 40+ units in Excel — Erasmus mid-term in winter, Airbnb in summer, inquiries from website, Facebook, Spotahome. We replaced the spreadsheets with one operating system. Four years in, we’re still partners.
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